Know where your freelance time really goes
Track work across clients and projects, separate billable delivery from everything around it, and understand which engagements receive the most effort.
See the whole working week
Client delivery is only part of the job. Capture proposals, follow-ups, administration, learning, and internal work without forcing everything into a billable bucket.
Organize around clients and projects
Keep engagements separate, use activity types that match how you work, and review the history of each client or project when it is time to make a decision.
Connect time with value
Use automatic value policies to classify matching work as billable or non-billable and attach an hourly value when useful.
The features behind this workflow
See how templates and follow-ups reduce repeated entry, how clients and projects preserve engagement context, and how value policies connect effort with billability.
Explore monthly reporting and comparisons →The monthly ritual
Review the month before sending the invoice
See what each client received, how much supporting work surrounded the delivery, and whether the recorded effort still matches your expectations.
From question to insight
The questions Xilo answers
How much of my week is billable?
Why it matters — Overhead reduces the time available for paid delivery.
How Xilo helps — Apply value policies to matching activities and compare billable and non-billable effort over time.
Which clients consume more effort than expected?
Why it matters — Engagements can quietly expand beyond their intended scope.
How Xilo helps — Review recorded activity by client and project.
Am I protecting time for growth?
Why it matters — Delivery and administration can crowd out learning and business development.
How Xilo helps — Compare activity categories and work patterns month over month.
Working mainly through recurring retainers? See Xilo for fractional leaders. Adding a delivery team? Explore the agency workflow.