Log it while it is fresh
Add what you did, when it happened, and how long it took. Notes and extra context stay optional.
Product features
See where your time goes — and what it supports
Xilo helps you build an honest picture of the work. Start by recording what happened. Add clients, projects, value, and team context only when they help you make a better decision.
Capture
Make time tracking feel like reflection, not paperwork
The quickest useful record is often enough. Xilo keeps the basics simple and helps you avoid entering the same context again and again.
Reuse what repeats
Save recurring work as a template, then start the next stand-up, client call, or weekly routine with the details already filled in.
Follow the thread
Create a quick follow-up from an existing activity, keeping preparation, revisions, support, and later actions connected.
Understand
Turn a list of activities into a picture of the work
Use as much structure as the decision requires — and no more.
Describe work in your own language
Create activity types for delivery, sales, support, administration, learning, strategy, or whatever makes sense in your world.
See the full effort behind an engagement
Keep meetings, preparation, revisions, support, and delivery together by client and project.
Connect effort with value
Apply billable or non-billable status and an hourly value consistently, then compare paid delivery with the work around it.
Review
See the pattern, not just the total
Monthly reports bring together hours, activity mix, daily patterns, and the clients, projects, or people behind the work.
Compare months fairly
A month in progress is compared with the same number of days last month, not with a completed month.
Notice where attention moved
See when reactive work, administration, one client, or one project begins consuming more of the month.
Make the next decision sooner
Use what actually happened to rebalance capacity, revisit scope, protect focus time, or change the plan.
Work safely
Share the picture without turning work into surveillance
Xilo helps people and teams reflect on work while keeping sensitive details protected and access under control.
Create one shared view
Invite team members, assign roles, and use the same activity types, clients, and projects to understand capacity together.
Keep sensitive details private
Activity titles, notes, and custom fields are encrypted before storage.
Connect your own tools
Give personal scripts and automations controlled access without sharing your normal sign-in.
Start simple. Add structure when it earns its place.
The Solo plan is free, and the first useful insight does not require a complicated setup.